Art Show

OliveMonsters1Yes, there will be an Art Show at Westercon 66! Elayne Pelz is directing the show, and planning the following schedule:

Information for Artists (note the show is sold out!)

Thursday, 4 July 2013
Morning                 Art Show setup; hang art
9 AM – NOON     Artist check-in, hang art
NOON – 6 PM     Art Show opens

Friday, 5 July 2013
10 AM – 6 PM     Art Show open

Saturday, 6 July 2013
10 AM – 6 PM     Art Show open
6 PM                        Bidding Closes

Sunday, 7 July 2013
12 noon                    Art Auction
2 PM – 4 PM         Artist and Bidder pick up
4 PM – ?                  Art show packing and breakdown

Help Wanted at the Art Show

Are you arriving early to Westercon 66 or staying late?

Elayne Pelz says: The Art Show needs help setting up and tearing down the panels.  Starting at 4:00 pm on July 3 until done and then again at 4:00 pm July 7 until done.
The more the merrier!  Contact me at

Rules and Information for Artists

Notice: as of June 8 THE ART SHOW IS SOLD OUT ! No more panels or tables are available

This show is being brought to you by
Elayne Pelz
15931 Kalisher St.
Granada Hills, CA 91344

Westercon 66, the 2013 edition of the longest-running general science fiction convention in western North America will be convening July 4-7, 2013, at the Hilton Arden West in Sacramento, California.
Attendance at this convention is normally 500 to 1000 fans, and it is a very fun and friendly con. (At least we enjoy it a lot!!) You do not need to be a member of Westercon 66 to enter artwork in the Art Show, but you must be a member if you wish to attend any other convention activities.

Stuff you need to know about the show

Art Show space is available in units of panels or half tables. A panel is 4’ wide by 4’ high, and is made of pegboard. Materials for hanging artwork will be provided by the convention. Table space is approximately 3’ long by 2.5’ deep, half a standard hotel table. Each unit of Art Show space is $10.00. Requests for more than 3 units of space must be cleared with the Art Show Directors in advance. Reproductions are allowed, but only one of any particular piece may be hung. There is no formal print shop.

Works judged by the Art Show Staff to have pornographic and/or libelous content in regard to known persons and/or to well known characters will not be accepted. In addition, any copyright issues with well known characters, fictional or not is the responsibility of the artist, not the convention. The decisions of the Art Show Dictators Director in these matters is final.
All artwork must be able to withstand reasonable, careful handling by the Art Show Staff. We want your work to go home with the buyer in perfect condition. Please help us by not sending fragile artwork! If you do send fragile work, then please observe the shipper packing guidelines, and use lots of bubble wrap.

Two-dimensional works must be matted, mounted or framed to aid in hanging. Stick-on plastic hangars on unmatted work are not acceptable.

Jewelry should be displayed in the artist’s own display case, and the case placed on a table. Enough table space must be purchased to hold the display case. If you have a lockable case, please give one set of keys to the Art Show Directors, so that we can get to the pieces.

All artwork must be clearly labeled. Please include the title of the piece, your name and address.

Artists are responsible for their own insurance. Check your homeowner’s policy; you may have appropriate coverage there. We will take reasonable care of your artwork in the show, but the convention can not acquire the expensive extra insurance for the Art Show.

Once entered in the show, the conditions of sale (minimum bid, not-for-sale, etc.) may not be changed. No artwork may be withdrawn from the Art Show until after the voice auction on Sunday.

Pieces that receive 4 or more written bids will be sent to the voice auction on Sunday at 12 noon.

There will be no photography or video recording of any kind in the Art Show unless cleared by the Art Show Directors in advance. The artist or agent must be present and consent to any photography or recording.

The judgment of the Art Show Staff and Directors in all matters of the Art Show is final.

Money Matters

Art Show Fees are $10.00 per unit of Art Show. A unit is either a panel or a half table.

All Art Show fees must be paid in advance. Checks should be made payable to “Westercon 66” and drawn on an American bank. International Money Orders, in US Dollars are also acceptable. If you have currency conversion problems, please contact us for more options.

A 10% commission will be collected on all sales.

Mail-in artists must include a $15.00 non-refundable handling fee.

There will be absolutely no payments to artists at the convention. Payments will be mailed as soon as possible, approximately 30 days after the convention.

Mail-In Artists

If you have not already done so, please include a additional check for $15.00 for return shipping and insurance. Any excess money not used for this purpose will be refunded to you. On the other hand, if more money is needed to return your artwork, it will be deducted from sales. Artwork of artists who have insufficient sales and do not send return postage money will be considered abandoned and will not be returned.

Please pack your artwork securely. We want the piece to get to the show in perfect condition, to attract buyers and higher bids. If the contents of the box shift when it is shaken, please add more packing material, such as crumpled newspapers, etc. Please do not use Styrofoam peanuts. This will help prevent damage to the contents, especially to the corners!

Artwork being sent to the convention should use this address:
Elayne Pelz
15931 Kalisher St.
Granada Hills, CA 91344
Please time your shipment to arrive by 1 July 2013. This will give us time to process your artwork before the convention. Packages may be sent by US Mail, UPS or an overnight delivery service.

Artwork being returned will be shipped within a week after the convention. Please let us know how you want it shipped back. The shipments will be insured for the total of the minimum bids of the artwork enclosed, up to $600. Payment for artwork sold and a refund of excess shipping money will be made in a separate mailing.

Setup and Schedule

Monday, 1 July 2013
Mail-in artwork must be received by this date to ensure proper processing.
Thursday, 4 July 2013
Morning Art Show setup; hang art
9 AM – NOON Artist check-in, hang art
NOON – 6 PM Art Show opens
Friday, 5 July 2013
10 AM – 6 PM: Art Show open
Saturday, 6 July 2013
10 AM – 6 PM Art Show open
6 PM Bidding Closes
Sunday, 7 July 2013
12 noon Art Auction
2 PM – 4 PM Artist and Bidder pick up
4 PM – ? Art show packing and breakdown

Download the Art Show Rules and Space Reservation Form
Artist Control Sheet

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